Paper Vault
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Product

An AI layer over the paperwork — on top of the system of record that proves it.

Nine capabilities that usually live in nine different tools. Five of them are done by the AI. All of them share one record, one permission model, and one audit trail.

The AI layerRecordsCasesVaultSignaturesFormsScreeningFile reviewReportingAssistant
The AI layer

Five AI steps, each one reviewable and attributable

Classify

Every upload is identified on arrival and filed against the right checklist item.

Extract

Key fields pulled out with the page and the exact quote they came from.

Cross-check

Documents read against each other and against the checklist for the file.

Follow up

When answers change what you need, the next checklist or form is generated.

Answer

Ask in plain language or generate a report from a sentence, grounded in your records.

Nothing is filed or sent on your behalf. Every AI action appears in the audit log alongside human ones.

01 · Records

Client and supplier records that actually hold the file

Track clients, suppliers, and every contact inside them — with branches, departments, and full history. Import your book of business from a spreadsheet with an on-screen editing grid that catches duplicates and typos before anything is saved.

Branches, departments, and contact-level history
Spreadsheet import with a validating edit grid
02 · Cases

Repeatable engagements, not one-off scrambles

Build a case template once — the intake form, the document checklist, the signature, the acknowledgement — and run it every time. Steps can unlock in sequence or run in parallel. Deadlines carry colour-coded urgency, and every case shows one honest answer to “what's next?”

See the whole firm's workload as a list, a Kanban board, or a shared deadline calendar.

app.papervault.ca/cases/board
Case Kanban board with colour-coded deadlines
03 · Vault

A document vault, not a folder

One file, one place, one truth. Share it with a specific contact, an entire client, your whole team, or a time-limited public link — and revoke any of it in a click.

Version history

Non-destructive restore — nothing is ever overwritten.

Redaction

Permanently burns out sensitive text, producing a clean new copy while the original stays intact.

Retention rules

Hold, then destroy on schedule, with a certificate of destruction and legal-hold protection.

Expiry reminders

A lapsed licence, permit, or insurance certificate never surprises you again.

AI reading

Classifies documents and pulls key fields — with the page and the exact quote it came from.

app.papervault.ca/documents/passport-vogel-kirsten
Document detail with version history and extracted fields
04 · Signatures

Signatures included, not bolted on

Send a PDF or compose the document in-app. Drag the fields where they belong. Personalize with merge variables and send in batches. Signers get access codes and email verification; you get a tamper-evident, hash-chained audit trail and a completion certificate.

Merge variables & batch send
Access codes + email verification
Hash-chained completion certificate
app.papervault.ca/signatures/engagement-letter-2026
Signature builder with field placement on a PDF
05 · Forms

Forms, checklists, and requests that fill themselves in

Publish smart forms — public or client-specific — and turn the answers into work. Document checklists track item-by-item completion and close themselves out when everything's in. When a client's answers change what you need, an AI step generates the follow-up checklist or form automatically.

06 · Screening

Compliance screening, built in

Run AML / KYC / KYB screening against sanctions, PEP, and adverse-media sources. Adjudicate the hits, sign off, and export a defensible review report with a complete evidence chain.

07 · File review

Immigration file review

For immigration practices: an AI reviewer reads every document on the file, cross-checks them against each other and against an IRCC-informed checklist, and returns the risk findings plus a simulated officer verdict.

Decision support for the consultant, clearly labelled as a simulation — never filed or sent anywhere.

app.papervault.ca/compliance/okonkwo-holdings
Screening result with hits, adjudication and sign-off
app.papervault.ca/immigration/file-review/imm-0184
Immigration file review with risk findings
08 · Reporting

Reporting you don't have to export to Excel

Build reports over your live data — cases, tasks, partners, contacts, documents, forms, signatures. Charts, pivots, drill-down. Share them with the team, schedule them to arrive by email, or compose several into a dashboard.

09 · Assistant

An assistant that knows your data

Ask questions in plain language, generate a report from a sentence, and get answers grounded in your own records.

See it on your own files.

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